Closing date: Saturday, 21 February 2015
Posting Title: REGIONAL ADMINISTRATIVE OFFICER, P5
Job Code Title: SENIOR ADMINISTRATIVE OFFICER
Department/ Office: United Nations Multidimensional Integrated Stabilization Mission in Mali
Duty Station: KIDAL
Posting Period: 6 February 2015-21 February 2015
Job Opening number: 15-ADM-MINUSMA-40492-F-KIDAL (M)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
This 'Recruit from Roster' job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
Organizational Setting and Reporting
This position is located within the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), Kidal. The Regional Administrative Officer will report to the Head of Office (HoO) and be under the overall supervision of the Chief Service Delivery (CSD).
Responsibilities
Within delegated authority, the Regional Administrative Officer (RAO) will be responsible for the following duties:
- Assisting and supporting the HoO and/or CSD in the planning, organizing, implementing, managing and overseeing of activities pertaining to human resources, budgeting, financial, logistic support and general administration, as applicable.
- Utilizes the capacity of military enabling units deployed in Kidal in the process of logistics support provision.
- Ensures development, preparation, coordination and monitoring of work plans, strategies and programmes for the administrative activities of the Mission and/or the area of responsibility of the regional office and takes the lead in securing the required human, financial and logistical resources to achieve them.
- In cooperation with other offices of the Mission, plans and forecasts the personnel, financial and logistical requirements of all Mission components. Exercises budgetary and administrative control.
- Reports on all administrative, logistical and financial matters.
- Drafts guidelines, reports and correspondence on a wide range of issues for the HoO and/or CSD, as requested, and ensures that all relevant UN rules and regulations are adhered to.
- Drafts responses to correspondence required from the HoO and/or CSD on administrative/policy documents.
- Takes the lead on the development and implementation of special projects, such as Security/Evacuation Plan, Welfare Activities, etc, as requested.
- Undertakes the evaluation of the support provided by the Mission Support Division to the various clients and/or partners
- Assists the HoO and/or CSD in the supervision of Security operations and Air Safety matters in the Mission or Area of Responsibility.
- Liaises with the Regional Representatives of the Force Commander as well as Chiefs of Services and Sections on administrative issues/activities, as applicable.
- Liaises with local authorities, mission stakeholders, and UN Agencies, Funds and Programmes or other parties on behalf of the HoO and/or CSD.
- Maintains direct liaison, as applicable, with the Resident and External Auditors.
- Reviews, as applicable, all audit observations submitted and drafts appropriate responses in consultation with the CSD.
- Monitors implementation of partners/Board of Inquiry recommendations.
- Performs other duties, as assigned.
Competencies
Professionalism
- Demonstrated ability to provide technical advice in a broad range of human resources, financial, logistical, and administrative areas to senior managers;
- demonstrated knowledge of planning, coordinating and managing multifunctional support logistics operations;
- sound knowledge of UN rules and regulations and an ability to apply them in a volatile field mission environment to resolve complex and/or sensitive issues.
- Shows pride in work and in achievements;
- Demonstrates professional competence and mastery of subject matter;
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
- Is motivated by professional rather than personal concerns;
- Shows persistence when faced with difficult problems or challenges;
- remains calm in stressful situations;
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing
- Develops clear goals that are consistent with agreed strategies;
- Identifies priority activities and assignments;
- Adjusts priorities as required;
- Allocates appropriate amount of time and resources for completing work;
- Foresees risks and allows for contingencies when planning;
- Monitors and adjusts plans and actions as necessary;
- Uses time efficiently.
Client Orientation
- Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view;
- Establishes and maintains productive partnerships with clients by gaining their trust and respect;
- Identifies clients' needs and matches them to appropriate solutions;
- Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems;
- Keeps clients informed of progress or setbacks in projects;
- Meets timeline for delivery of products or services to client.
Judgement/decision-making
- Identifies the key issues in a complex situation, and comes to the heart of the problem quickly;
- Gathers relevant information before making a decision;
- Considers positive and negative impacts of decisions prior to making them;
- Takes decisions with an eye to the impact on others and on the Organization;
- Proposes a course of action or makes a recommendation based on all available information;
- Checks assumptions against facts;
- Determines that the actions proposed will satisfy the expressed and underlying needs for the decision;
- Makes tough decisions when necessary.
Leadership
- Serves as a role model that other people want to follow; Empowers others to translate vision into results;
- Is proactive in developing strategies to accomplish objectives;
- Establishes and maintains relationships with a broad range of people to understand needs and gain support;
- Anticipates and resolves conflicts by pursuing mutually agreeable solutions;
- Drives for change and improvement, does not accept the status quo;
- Shows the courage to take unpopular stands;
- Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
- demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Education
- Advanced university degree (Master's degree or equivalent) in Business or Public Administration, Finance, Law, Logistics, Supply Chain, or related area.
- A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
- A minimum of ten (10) years of progressively responsible experience in budget, human resources, finance, general administration, logistics or related field is required.
- At least two (2) years experience managing complex operations in a post-conflict or conflict environment is required. Hands-on experience with UN administrative/financial policies and practices is required.
- Proven experience coordinating multiple aspects of mission support functions at the regional level (e.g. outside of a headquarters location) is required.
Languages
- English and French are the working languages of the United Nations Secretariat.
- For the position advertised, fluency in spoken and written English is required.
- Working knowledge of French is desirable.
Assessment Method
- Evaluation of qualified candidates may include an informal interview.
United Nations Considerations
Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.
Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' on the upper right side of the browser on Inspira.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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