Conference Services Officer, Bangui , Closing date: Monday, 18 May 2015

• Organization: MINUSCA - United Nations Multidimensional Integrated Stabilization Mission in the Central African Republic
• Country: Central African Republic
• City: Bangui, Central African Republic
• Office: MINUSCA HQ Bangui
• Grade: P-3

Posting Title: CONFERENCE SERVICES OFFICER, P3
Job Code Title: CONFERENCE SERVICES OFFICER
Department/ Office: United Nations Multidimensional Integrated Stabilization Mission in the Central African Republic

Duty Station: BANGUI
Posting Period: 11 May 2015-18 May 2015
Job Opening number: 15-CON-MINUSCA-43139-F-BANGUI (M)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination.
Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all Staff are expected to move periodically to new functions In their careers In accordance with established rules and procedures.
Organizational Setting and Reporting
This position is located in the United Nations Multidimensional Integrated Stabilization Mission in Central African Republic (MINUSCA) in the meetings Management Section in the Mission Support Division Coordination Service. The incumbent reports to the Deputy Director of Mission Support.
Responsibilities
Under the direction of the Deputy Director of Mission Support, the Conference Services Officer is responsible for the following duties:

• Analyze requests from substantive offices for meetings to be included in the calendar of conferences and meetings of the United Nations;
• Plan and coordinate meetings, allocating conference facilities and services in accordance with established entitlements, legislative mandates and budgetary resources;
• Coordinate with substantive offices to ensure that they have the capability and resources to meet the programmes as proposed;
• Negotiate changes in dates, venues and /or provision of conference services as deemed appropriate;
• Monitor the work of assigned committees for efficient utilization of conference resources and advise substantive offices on procedures and possible cost-effective measures;
• Analyze draft resolutions and provide assessments of conference-servicing implications needed for the issuance of OPPBA statements of programme budget implications of these resolutions when required;
• Confirm the services to be allocated to meetings at and away from Headquarters;
• Schedule additional and urgent meetings and ensure proper servicing of these meetings by evaluating their needs and availability of additional resources required;
• Undertake missions with overall responsibility for the planning of designated conferences away from established Headquarters and serve as the representative of the Organization/Department;
• Advise host government officials on logistics, financial and other requirements and negotiates the terms of the Host Country Agreement;
• Perform other related duties as required      

Competencies
Professionalism

• Knowledge of the Organization's conference-servicing policies, procedures and practices;
• experience of meetings planning, programming and servicing;
• ability to conduct independent research, select, organize and summarize information required for the planning and preparation of meetings and conferences;
• Shows pride in work and in achievements;
• demonstrates professional competence and mastery of subject matter;
• is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• is motivated by professional rather than personal concerns;
• shows persistence when faced with difficult problems or challenges;
• remains calm in stressful situations.
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing

• Develops clear goals that are consistent with agreed strategies;
• identifies priority activities and assignments;
• adjusts priorities as required;
• allocates appropriate amount of time and resources for completing work;
• foresees risks and allows for contingencies when planning;
• monitors and adjusts plans and actions as necessary;
• uses time efficiently.

Client Orientation

• Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view;
• establishes and maintains productive partnerships with clients by gaining their trust and respect;
• identifies clients' needs and matches them to appropriate solutions;
• monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems;
• keeps clients informed of progress or Setbacks in projects;
• meets timeline for delivery of products or services to client.

Education

• Advanced university degree (Master's degree or equivalent) in business administration, management or related area.
• A first-level university degree in combination with additional two years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

• A minimum of five years of progressively responsible experience in administration, conference management or related field is required.
• Qualifying years of experience are calculated following the receipt of the first level university degree recognized by the United Nations.

Languages

• English and French are the working languages of the United Nations Secretariat.
• For this post, fluency in oral and written English is required.
• Working knowledge of French is desirable   

Essessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
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