Programme Budget Officer, New York, Closing date: Monday, 13 July 2015

Programme Budget Officer, New York

• Organization: Department of Management
• Country: United States
• City: New York, USA
• Office: UN Dept. of Management New York
• Grade: P-3

Closing date: Monday, 13 July 2015

Posting Title: Programme Budget Officer, P3

Job Code Title: FINANCE AND BUDGET OFFICER

Department/ Office: Department of Management

Duty Station: NEW YORK

Posting Period: 14 May 2015-13 July 2015

Job Opening number: 15-FIN-DM-42944-R-NEW YORK(G)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Organizational Setting and Reporting

The position is located in Service III of the Programme Planning and Budget Division (PPBD) of the Office of Programme Planning, Budget and Accounts (OPPBA), Department of Management. The Programme Budget Officer reports to the Chief of Service III and to the Director of the Programme Planning and Budget Division.

The incumbent will have budget sections that include large-scale construction projects / accounting / investment analysis

Responsibilities

Within delegated authority, the Programme Budget Officer will be responsible for the following duties

Medium-term planning and Budget Preparation

• Participates in the preparation of biennial programme plans and ensures compliance with the relevant policy.
• Reviews, analyzes and computes budgetary and financial data to ensure budget proposals are accurate and in line with relevant policy.
• Ensures mandates are accurately translated into programme budgets.
• Provides guidance to other entities in budgetary matters.
• Performs investment analysis for multi-million dollar construction and capital projects to support decision making and ensure best value for money.
• Performs cash flow projections for multi-million dollar projects.
• Provides accounting and policy guidance on the management of assets.

Budget execution / administration

• Prepares staffing tables, allotments and allocations to other entities.
• Monitors expenditures to ensure they remain within authorized levels and recommend adjustments to the budget.
• Reviews capital expenditures.
• Assists programme managers in ensuring correct and consistent accounting as it relates to capital projects at
• Headquarters and offices away from Headquarters.

Budget reporting

• Identifies differences between approved budgets and actual expenditures and prepares budget
• performance reports providing the necessary variance analysis.
• Identifies variances between cash flow projections and project expenditures.
• Uses the information obtained from the analysis of financial data to propose benchmarks against
• which performance should be measured.

General / Other functions

• Keeps up-to-date on documents/reports/guidelines relevant to budgeting and programmatic areas.
• Finalizes correspondence to respond to enquiries with respect to relevant financial and budget and programmatic matters.
• Provides budgetary support to intergovernmental and legislative bodies throughout the budget process.
• Keeps abreast of documents / policy that are relevant for the appropriate performance of the programmatic budgetary areas.
• Drafts and finalizes budget and strategic planning documents.
• Reviews and draft reports on multi-million dollar construction projects.

Competencies

PROFESSIONALISM

• Knowledge of financial principals, and ability to apply financial rules, regulations and procedures.
• Demonstrates professional competence in budgetary and financial planning, monitoring of budget execution and reporting of budgetary and financial information;
• independently performs budget analysis and compares historical and actual financial data in an effort to improve budget forecasting.
• Demonstrates knowledge of International Public Sector Accounting Standards.
• Demonstrates ability to draft comprehensive budget and strategic planning documents that are clear and accurate.
• Shows pride in work and in achievements;
• demonstrates professional competence and mastery of subject matter;
• is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• is motivated by professional rather than personal concerns;
• shows persistence when faced with difficult problems or challenges;
• remains calm in stressful situations.

PLANNING AND ORGANIZING

• Develops clear goals that are consistent with agreed strategies;
• identifies priority activities and assignments;
• adjusts priorities as required;
• allocates appropriate amount of time and resources for completing work;
• foresees risks and allows for contingencies when planning;
• monitors and adjusts plans and actions as necessary;
• uses time efficiently.

TEAMWORK

• Works collaboratively with colleagues to achieve organizational goals;
• solicits input by genuinely valuing others' ideas and expertise;
• is willing to learn from others; places team agenda before personal agenda;
• builds consensus for task purpose and direction with team members;
• supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position;
• shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

• Advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, economics or equivalent field is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

• A minimum of five years of progressively responsible experience in budgeting, business or public administration, financial management, economic/accounting and auditing or equivalent area is required.
• Experience in preparing budget reports that link operational needs and resource requirements is required.
• A minimum of 3 years of experience in budgeting is desired.
• A minimum of 2 years of experience in analysing and proposing budgetary policies and practices, financial regulations and rules is desired.
• A minimum of 2 years of experience in results-based budgeting is desired.
• At least two years of experience in applying International Public Sector Accounting Standards (IPSAS) is desired.
• Experience with financial systems / finance modules of enterprise resource planning (ERP) such as Oracle, SAP or PeopleSoft is desired.

Languages

• English and French are the working languages of the United Nations Secretariat.
• For this post, fluency in oral and written English is required.
• Knowledge of another official UN language is desirable.

Assessment Method

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

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Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.