Associate External Relations Coordinator, Kyrgyzstan Resident Mission,Closing date: Thursday, 14 May 2015

Closing date: Thursday, 14 May 2015

Reference Number: ADB-HR-15-0295

Department: Central and West Asia Department

Division: Kyrgyz Resident Mission

Location: KYRM

Date Posted: Wednesday, 22 April 2015

Closing Date: Thursday, 14 May 2015 5:00 p.m. (1700 Manila Time, 0800 GMT)

Job Purpose

To build multi-stakeholder support and strengthen the image of ADB at the country level through effective external relations activities, particularly media relations and communication programs, carried out in consultation with the Resident Mission (RM) and the Department of External Relations (DER).

Expected Outcomes

External Relations

• Prepares and proposes an annual strategy, budget, and work plan for external relations activities for DER's endorsement and approval
• Coordinates RM's external relations activities and dissemination of ADB's operational achievements in host country
• Builds and maintains relations with media, nongovernment organizations, civil society organizations, private sector, academia, and other stakeholders

Media Relations

• Organizes press conferences, media interviews, and reception by the RM
• Prepares and translates the necessary background materials for the RM management; and interprets for such meetings and gatherings. Assists in preparing media materials for RM management on ADB operations for publication and broadcast.
• Coordinates DER on news releases media releases, and handles queries from media
• Monitors media coverage on ADB and provides updates on developments in the media in relation to ADB-assisted projects
• Maintains a database of media contacts in country

Public Communications

• Ensures compliance with the Public Communications Policy (PCP) disclosure requirements and timely responses to information requests in coordination with relevant ADB staff and departments
• Maintains editorial oversight to ensure quality of website content
• Identifies and works with DER to develop multimedia products to promote ADB's work
• Prepares and implements media and communication activities to support Management missions
• Ensures compliance with translation requirements under the PCP; oversees quality assurance for translation; and provide inputs to the translators database and glossary of terms
• Manages translation of external relations messages from English to the local language, including news releases, speeches, awareness-raising materials, and online information
• Develops promotional and awareness-raising materials such as country facts sheets and brochures
• Interprets for RM seminars, meetings, interviews, etc, upon requests by Country Director

Knowledge Management

• Monitors social, economic, and political developments and current events of relevance to ADB operations in the country and the Central and West Asia
• Prepares the RM quarterly newsletter in close consultation with RM management.
• Provides support in maintaining RM's learning resource center and information resources, RM's info kiosk, and RM's page on ADB website

Others

• Liaises with civil society and other organizations on ADB and ADB-supported projects and provides relevant information as requested, in consultation with RM management.
• Performs/assists in other related duties as assigned and reflected in the incumbent's work plan

Education Requirements

• Bachelor's degree in English, Journalism, Communications, Media Relations, Public Affairs or related fields; qualifications in Economics would be an advantage

Relevant Experience

Work experience

• At least 5 years of relevant professional experience in communications and/or media relations; experience with an international organization would be an advantage.

Technical knowledge

• Sound understanding of social, economic, and political issues in the host country.
• Able and experienced in establishing and maintaining productive contacts with appropriate government officials, donors, executing agencies, NGOs, and private sector.
• Sound understanding of ADB's operations in host country; proactively monitoring 'high profile' projects and reporting significant events to Principal Country Economist and/or Country Director.
• Familiar with desktop publishing software in addition to Microsoft Word and Excel.
• Able to manage priorities and workload within general schedule of work.
• Good computer skills and ability to search the Internet.
• Excellent written and spoken English and Russian.
• Proficiency in spoken Kyrgyz is an asset.

People and leadership skills

• Able to work in a multicultural environment.
• Able to liaise and work effectively with staff within own work location and throughout ADB.
• Able to work collaboratively with teams as a constructive team member.
• Able to proactively network and seek and share information and knowledge.

Core Competencies

Application of Technical Knowledge and Skills

• Deals with routine queries and correspondence in accordance with procedures
• Proactively seeks relevant development opportunities and submits for approval
• Produces summaries and frameworks by collecting and analyzing diverse information

Client Orientation

• Adjusts style and approach to respect and serve different clients
• Conveys messages by asking questions and using different approaches
• Identifies when a client issue requires escalation
• Responds to clients without prompts or reminders from senior colleagues

Achieving Results and Problem Solving

• Proposes solutions to minimize delays and setbacks in completing work
• Reviews all task objectives and achieves core deliverables
• Uses time management and organizational skills to promptly complete work to the required standard
• Delivers beyond the stated task objectives

Working Together

• Consistently works effectively with individuals of different views, culture, nationality, gender, and age
• Consistently seeks assistance when requirements are unclear
• Provides timely updates on relevant information
• Freely shares and seeks useful knowledge and to complete work

Communication and Knowledge Sharing

• Uses effective written and oral communication in preparing documents, presentations and interactions
• Asks questions to understand how to follow up on feedback
• Locates relevant information to expedite workflow

Innovation and Change

• Adopts new policies, systems and processes in a timely fashion
• Shares ideas for how work can be completed more effectively

Immediate Reporting

• Supervisor: Designated International Staff and senior National Staff
• We encourage diversity in our workplace and support an inclusive environment.

Instructions

This vacancy is a local staff position with local remuneration package. It is open only to nationals and residents of Kyrgyz Republic.

Applications for current vacancies are received through the ADB Recruitment Center (ARC), a system that automates ADB's recruitment process. ARC facilitates the submission of applications, and enables applicants to check status of their applications on ADB's website. You will need to create an account before making any submissions.

Apply for this Vacancy

Applications for current vacancies are received through the ADB Recruitment Center (ARC), a system that automates ADB's recruitment process. ARC facilitates the submission of applications, and enables applicants to check status of their applications on ADB's website. You will need to create an account before making any submissions.