Sector Coordinator - Human Resource Management Reform and Organizational Development, Sustain Project (For Indonesian Nationality Only), Jakarta, Indonesia

Closing date: Sunday, 10 May 2015

55892 - SECTOR COORDINATOR - HUMAN RESOURCE MANAGEMENT REFORM AND ORGANIZATIONAL DEVELOPMENT, SUSTAIN PROJECT (FOR INDONESIAN NATIONALITY ONLY)

Location : Jakarta, INDONESIA

Application Deadline : 10-May-15

Additional Category: Democratic Governance

Type of Contract : Service Contract

Post Level : SC-9

Languages Required : English

Duration of Initial Contract : One year (extendable)

Background

'UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.'

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.'

UNDP has been working on democratic governance issues in Indonesia for many years, and has contributed significantly to consolidating democracy through provision of policy advice and technical assistance, and by promoting and brokering dialogue and engaging in knowledge networking. In the justice sector, UNDP has been involved in providing support to ensuring access to justice and is currently implementing a Strengthening Access to Justice in Indonesia (SAJI) project which was developed based on experiences and lessons learned from two previous projects: Aceh Justice Programme (AJP) and the Legal Empowerment and Assistance for the Disadvantaged (LEAD) Project.

With funding support from the European Union, and in partnership with the Government of Indonesia, UNDP is initiating a project aimed at supporting the Supreme Court to strengthen the rule of law and enhance public trust in the judicial system by increasing the transparency, integrity and accountability of the judiciary and the quality of justice services provided to the people. The Support to the Justice Sector Reform in Indonesia (SUSTAIN) project will support the Supreme Court in the implementation of its Blueprint for Judicial Reform 2010-2035 through the achievement of four results: (1) enhanced internal and external oversight mechanisms of the judiciary; (2) enhanced knowledge and skills of judges & court staff and strengthened capacity of the Supreme Court Training Centre; (3) enhanced Human Resource and Organisation Management via integrated Human Resources and performance management databases, an effective implementation of advanced Human Resources policies, and a strengthened Judicial Reform Team Office; and (4) enhanced Case Management System and procedures of the judiciary to improve transparency, quality of case data and decisions and timeliness of case handling.

The Sector Coordinator (SC) will be responsible for managing specific project components within this project under guidance and supervision of Chief Technical Advisor (CTA)/Project Manager. They will be required to work closely with key stakeholders within Supreme Court, Bappenas, EU, UNDP as well as other relevant partners to ensure all activities are implemented according to the agreed work plan and timeline.

Duties and Responsibilities

Under the overall guidance of CTA/Project Manager, the SC-Human Resources Management Reform and Organisation Development will be responsible for conceptualizing, strategizing, planning and implementation of activities related to Output 3: Enhanced Human Resource and Organisation Management via integrated Human Resources and Performance Management databases. His/her role will include preparation of detailed work plans, budgets and monitoring plans; provision of policy advise and support to the Supreme Court; provision of guidance and direction to staff and other consultants/experts; timely submission of required reports; supporting the drafting of strategic documents including knowledge products;

III DESCRIPTION OF RESPONSIBILITIES

1. Manage and supervise Result No 3: Enhanced Human Resource and Organisation Management via integrated Human Resources and Performance Management databases and ensure effective implementation and achievement of results:

• Leads all of SUSTAIN human resources management reform and organization development activities in the Supreme Court and/or its subordinate courts as required;
• Assists the Supreme Court and/or its subordinate courts to design and implement strategies for innovative human resource management and organizational development programs;
• Assists the Supreme Court and/or its subordinate courts to design and implement policies for innovative career development, performance measurement and continuous education schemes for judges, clerks and administrative service of the courts;
• Oversees the day-to-day project implementation and ensure achievement of targets as outlined in the project work plan;
• Leads and supervises project component team, builds team coherence and support CTA/Project Manager in establishing clear roles and responsibilities among team members;
• Mobilises goods and services and other project inputs, including preparing ToRs for expert consultants, meetings and workshops;
• Ensures that the quality of project component inputs meet the expected standards and are sufficient to produce project outputs and targets;
• Takes responsibility for the relevant project component and performs oversight roles for project compliance against the relevant government and UNDP regulations for project management;
• Assist CTA/Project Manager in developing project standard operating procedures in line with the government and UNDP's regulations; seeks the board's approval; and takes responsibility for updating and revising it as necessary;
• Manages critical issues, troubleshoots problems and develops solutions to the overall processes of project implementation;
• Ensures effective monitoring of project performance, and the preparation of high quality and results oriented progress reports.

2. Ensure effective planning, budgeting, and implementation of the activities under Result No 3:

• Contribute to project's annual and quarterly work plans and support CTA/Project Manager organizes project board meetings to obtain their approval;
• Implements project work plan and ensures that the project remains within the tolerance level of the approved work plan;
• Conducts regular monitoring to ensure achievement of targets in line with the annual work plan and that project implementation at all levels complies with the approved project SoP;
• Contribute to quarterly project reports, in line with the standard template and presents it to the project assurance team on a timely manner;
• Provides additional inputs and data for external project reports as necessary and required by the CTA/Project Manager and/or project assurance team;
• Support CTA/Project Manager in organizing project board meetings and reports to the project board the project's quarterly progress together with any issues that may require project board decisions; and

3. Create and nurture strategic partnerships with key government counterparts and support to the implementation of resource mobilization

• Establishes and maintains good working relationships with the relevant public and development partners who are the principal counterparts for the project;
• Initiates and maintains partnerships with development partners, government institutions, private sector, civil society and other stakeholders to contribute to the achievement of project results;
• Builds project reputation for quality design, reliable delivery as well as integrity and accountability;
• Identifies and works with key partners/stakeholders to ensure synergies with other projects/initiatives and to avoid duplication of activities among actors;
• Identifies opportunities for mobilizing resources for the project, and prepares substantive briefs on possible areas of cooperation; and
• In coordination with SUSTAIN Communication Officer and UNDP's Communication Unit and other relevant counterpart communications department, strengthens the communication of the project in order to communicate results, deepen stakeholder knowledge and buy-in to the project, and to facilitate resource mobilization for the project.

4. Facilitate knowledge building and management for and from the project implementation.

• Identifies best practices and lessons learnt from the project and from other initiatives that can be helpful to the project in achieving its goals and objectives;
• Organizes and delivers trainings for the operations/project staff on project/programme management issues;
• Conducts internal capacity building training for project staff to facilitate appropriate management and timely delivery of project outputs;
• Identifies policy issues for codification and sharing;
• Leads in generating knowledge products such as best practices and lessons learnt for knowledge sharing; and
• Contributes to knowledge networks and communities of practice.

Competencies

Core Competencies:

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Strong leadership and managerial skill with track records of management roles in a team of multi-diversity background;
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member, including Ability to transfer knowledge and motivate people and to build relationships with colleagues, partners, beneficiaries, government authorities, donor organizations and other stakeholders.
• Informed and transparent decision making

Functional Competencies: Advocacy/Advancing A Policy-Oriented Agenda

Level 1.2: Ppreparing information for advocacy

• Identifies and communicates relevant information for a variety of audiences for advocating UNDP's mandate

Results-Based Programme Development and Management

Level 1.2: Contributes into results through primary research and analysis

• Assesses project performance to identify success factors and incorporates best practices into project work
• Researches linkages across programme activities to identify critical points of integration
• Monitors specific stages of projects/programme implementation
• Analyzes country situation to identify opportunities for project development
• Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly
• Excellent written communication and analytical skill to synergize project financial delivery and support internal capacity;

Building Strategic Partnerships

Levle 1.2: Maintaining a network of contacts

• Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
• Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches

Level 1.2: Enhancing processes or products

• Generates new ideas and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies/best practices/new approaches

Resource Mobilization (Field Duty Stations)

Level 1.2: Providing inputs to resource mobilization strategies

• Analyzes information/databases on potential and actual donors
• Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors

Promoting Organizational Learning and Knowledge Sharing

Level 1.2: Basic research and analysis

• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise

Level 1.2: Fundamental knowledge of own discipline

• Strong aptitude on public administration and management of development project in the public sector;
• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP's Goals

Level 1.2: Preparing information for global advocacy

• Identifies and communicates relevant information for advocacy for UNDP's goals for a variety of audiences
• Identifies and takes advantage of opportunities for advocating for UNDP's mandate

Client Orientation

Level 1.2: Establishing effective client relationships

• Maturity and confidence in dealing with senior and high ranking members of national and local institutions, government and non-government.
• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Anticipates client needs and addresses them promptly

Required Skills and Experience

Education:*

Bachelor or Master's degree in law, business management, public administration, public policy, or related field.

Experience:* Minimum with 7 years of experience with Master Degree or 10 years of experience for Bachelor Degree, gained especially through nationally/internationally supported initiatives for reforming the human resources management and organizational development systems of large public or private organizations.

Language Requirements:

• Fluency in written and spoken English and Bahasa Indonesia is required.
  Other Requirements:
• Demonstrated strong familiarity with development projects is a must and UNDP programmes in Indonesia is an advantages.
• Strong knowledge and experience in human resource reform management in state institution are highly desirable. Knowledge and experience of Indonesia's judicial and/or government civil services is an advantage. This will include an in-depth technical understanding of Indonesia's current regulations and practices for managing human resources in the judicial and/or government civil services.
• Excellent inter-personal and team building skills.
• Full time availability for project management duties is essential.
• Familiar with Government is a must and UNDP procedures highly desirable.
• Up-to-date computer skills required.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements

ATLAS Position No.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

If you are experiencing difficulties with online job applications, please contact jobs.help@undp.org.

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