- Organization: ICAO - International Civil Aviation Organization
- Country: France
- City: Paris, France
- Office: ICAO Paris
- Grade: G-5
Closing date: Thursday, 4 June 2015
International Civil Aviation Organization Vacancy Notice
POSITION INFORMATION
Post Title: Accounting Assistant, CASE-ECAC
Vacancy Notice: 2015/24/G 100946
Level: G-5
Posting Period: 22 May - 4 June 2015
Duty Station: Paris
Date for entry on duty: After 4 June 2015
THE ORGANI ZATIONAL SETTING
The ECAC Secretariat serves the European Civil Aviation Conference (ECAC) in promoting the continued development of a safe, secure, efficient and sustainable European air transport system within its 44 Member States. It sustains extensive activities in the safety, security, facilitation, environment and economics fields. In 2015, ECAC will sign a Grant Agreement with the European Commission (EC) for the implementation of the Civil Aviation Security (CASE) project which will be delivered for the benefit of countries in Africa and in the Arabic Peninsula, for a four-year duration (mid 2015 - mid 2019). The incumbent is responsible for providing support to the CASE project, including support to the Project Coordinator and the AVSEC Technical Specialist, with regard to accounting and financial matters and records. He/she reports directly to the Project Coordinator and has the primary function of implementing and maintaining all accounting and financial aspects of the CASE project.
Under the supervision of the Project Coordinator, his/her main responsibilities include
Function 1 (i ncl . Expected results)
Validates, captures and processes incoming invoices pertaining to the activities of the project, achieving results such as
Assists with financial reports and expenditure verification reports, achieving results such as
Processes payments related to the activities of the project, achieving results such as
Monitors accounting system and recordkeeping, achieving results such as
Performs other duties as assigned, achieving results such as
Educati onal background
Essential
Vacancy open to nationals of ECAC Member States, listed below.
MEMBER STATES OF THE EUROPEAN CIVIL AVIATION CONFERENCE Albania Estonia Lithuania San Marino Armenia Finland Luxembourg Serbia Austria France Malta Slovakia Azerbaijan Georgia Moldova Slovenia Belgium Germany Monaco Spain Bosnia and Herzegovina Greece Montenegro Sweden Bulgaria Hungary Netherlands Switzerland Croatia Iceland Norway The former Yugoslav Republic of Macedonia Cyprus Ireland Poland Czech Republic Italy Portugal Turkey Denmark Latvia Romania Ukraine United Kingdom
CONDITIONS OF EMPLOYMENT
It should be noted that this post is to be filled on a fixed-term basis for an initial period of three years (first year is probationary for an external candidate).
ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.
ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2001 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions. ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).
The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.
Remuneration
Level Net Base Salary per annum G-5 EUR 37,778
HOW TO APPLY
Interested candidates must complete an on-line application form. To apply, please visit ICAO's e-Recruitment website at: https://careers.icao.int.
NOTICE TO CANDIDATES
ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants.
Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.
POSITION INFORMATION
Post Title: Accounting Assistant, CASE-ECAC
Vacancy Notice: 2015/24/G 100946
Level: G-5
Posting Period: 22 May - 4 June 2015
Duty Station: Paris
Date for entry on duty: After 4 June 2015
THE ORGANI ZATIONAL SETTING
The ECAC Secretariat serves the European Civil Aviation Conference (ECAC) in promoting the continued development of a safe, secure, efficient and sustainable European air transport system within its 44 Member States. It sustains extensive activities in the safety, security, facilitation, environment and economics fields. In 2015, ECAC will sign a Grant Agreement with the European Commission (EC) for the implementation of the Civil Aviation Security (CASE) project which will be delivered for the benefit of countries in Africa and in the Arabic Peninsula, for a four-year duration (mid 2015 - mid 2019). The incumbent is responsible for providing support to the CASE project, including support to the Project Coordinator and the AVSEC Technical Specialist, with regard to accounting and financial matters and records. He/she reports directly to the Project Coordinator and has the primary function of implementing and maintaining all accounting and financial aspects of the CASE project.
Under the supervision of the Project Coordinator, his/her main responsibilities include
- payment of invoices,
- maintenance of accounting system and records,
- focal point for issue resolution related to account and financial transactions, and (
- assisting with the financial reports and expenditure verification reports. This position is limited to the duration of the project, i.e., a maximum of four years.
Function 1 (i ncl . Expected results)
Validates, captures and processes incoming invoices pertaining to the activities of the project, achieving results such as
- Verify and reconcile Incoming invoices from travel agencies and other sources against the instructions/purchase orders supplied.
- Process Invoices for payment in a timely and accurate manner.
- Refer Invoices pertaining to non-routine activity to the Project Coordinator.
- Log Invoices against assigned budget codes.
- File all invoices and financial documents and maintain files up-to-date at all times.
- Draft letters, internal memos or other documentation relating to the accounting system.
- Escalate any deviation from rules and procedures to Project Coordinator for timely and appropriate action.
Assists with financial reports and expenditure verification reports, achieving results such as
- Ensure completeness of the financial reporting activities.
- Provide all documents for the drafting of the financial reports by the financial organisation (external).
- Ensure financial reports accurately reflect expenses.
- Ensure accuracy in obligatory reporting, as a result of early detection of inconsistencies and inaccuracies.
- Support the Project Coordinator with development and implementation of accounting policies and procedures.
Processes payments related to the activities of the project, achieving results such as
- Establish an efficient payment process.
- Prepare Invoices to the European Commission.
- Improve supplier/expert relations by establishing a standard turnaround time for effecting payments.
- Standardize the format in which payment requests are submitted.
- Resolve swiftly issues ensuring timely payment to suppliers.
- Establish and maintain records of payments.
Monitors accounting system and recordkeeping, achieving results such as
- Keep up-to-date records in cooperation with the financial organisation.
- Minimise financial risk associated with non-payment/late settlement of liabilities.
- Reconcile accounts promoting pro-active detection of errors and omissions, thereby improving the accuracy of financial information.
- Support the Project Coordinator in recording and retrieving financial details of the project, including maintaining financial records, processing payments, cash handling and salaries.
- Support the activities of the external financial auditor, including providing all necessary documentation.
Performs other duties as assigned, achieving results such as
- Replace the Administrative Assistant as required.
- Provided printed documentation, copies and scans, as required.
- Maintain stock of forms, stationary and supplies for the Project Coordinator and the Aviation Security Technical Specialist.
- Liaise with the travel agency as necessary for the implementation of missions.
Educati onal background
- Secondary education, including successful completion of courses in business/accounting and computer processing.
- A university degree would be an asset.
Essential
- At least 5 years of experience in an accounting environment and/or financial/office administration.
- Experience in working with figures requiring accuracy and attention to detail.
- Knowledge of financial data and reports.
- Knowledge of office automation and computerized accounting systems.
- Sound knowledge of Microsoft Excel, Microsoft Word, and databases.
- Experience of working with international experts and/or in an international environment.
- Fluent reading, writing and speaking abilities in English and French.
- Communication: The ability to communicate in a clear, concise and respectful manner.
- Planning and organizing: The ability to set clear goals, to prioritize, to anticipate problems or risks and use time efficiently. Give attention to details and demonstrate effective organizational skills and ability to handle a large volume of data in an efficient and timely manner.
- Accountability: The willingness and ability to accept responsibility for oneself and one's responsibilities: taking ownership for actions and outcomes.
- Teamwork: The willingness and ability to work collaboratively with others. Initiative, discretion and the ability to maintain harmonious working relationships
- Technological Awareness: The willingness and ability to keep abreast of available technology, understand the applications and limitations of technology, and actively seek to apply and learn about new technology.
Vacancy open to nationals of ECAC Member States, listed below.
MEMBER STATES OF THE EUROPEAN CIVIL AVIATION CONFERENCE Albania Estonia Lithuania San Marino Armenia Finland Luxembourg Serbia Austria France Malta Slovakia Azerbaijan Georgia Moldova Slovenia Belgium Germany Monaco Spain Bosnia and Herzegovina Greece Montenegro Sweden Bulgaria Hungary Netherlands Switzerland Croatia Iceland Norway The former Yugoslav Republic of Macedonia Cyprus Ireland Poland Czech Republic Italy Portugal Turkey Denmark Latvia Romania Ukraine United Kingdom
CONDITIONS OF EMPLOYMENT
It should be noted that this post is to be filled on a fixed-term basis for an initial period of three years (first year is probationary for an external candidate).
ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.
ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2001 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions. ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).
The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.
Remuneration
Level Net Base Salary per annum G-5 EUR 37,778
HOW TO APPLY
Interested candidates must complete an on-line application form. To apply, please visit ICAO's e-Recruitment website at: https://careers.icao.int.
NOTICE TO CANDIDATES
ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants.
Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.
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