- Organization: DFS - Department of Field Support
- Country: United States
- City: New York, USA
- Office: DFS New York
- Grade: I-1
Job Code Title: INTERN - ADMINISTRATION
Department/ Office: Department of Field Support
Duty Station: NEW YORK
Posting Period: 21 May 2015-20 June 2015
Job Opening number: 15-ADM-DFS-42975-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.
The Cover Note must include
- Degree Programme (what are you currently studying)
- Graduation Date (When will you graduate or when did you graduate from the programme?)
- List the IT skills and programmes that you are proficient in
- List your top three areas of interest
- Explain why you are the best candidate for this specific internship
- Explain your interest in the United Nations Internship Programme
In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references
Due to the high volume of applications received, ONLY successful candidates will be contacted.
Organizational Setting and Reporting
The Department of Field Support (DFS) provides dedicated support to peacekeeping operations, special political missions and other field presences. DFS provides support in the areas of budget and finance, logistics, information, communication and technology (ICT), human resources and general administration to help field missions promote peace and security. The internship is located in the Recruitment Section, DFS, New York.The intern will report to the Occupational Group Manager. The internship is for three months with an opportunity for extension, depending on the needs of the Office. The internship is unpaid and full-time. Interns work five days per week (35 hours).
Responsibilities
- Assist in organising and scheduling interview panels;
- Assist in compiling data;
- Assist in generating reports, data and other analysis;
- Assist in preparing meetings and conferences;
- Assist in tracking and following up on correspondence and ensuring nothing remains open or incomplete;
- Participate in meetings and draft minutes or meeting summaries;
- Conduct research and contribute to the preparation of documents, outreach materials, summaries, talking points, briefing notes and remarks;
- Perform any other duties as requested by the supervisor
Communication
- Speaks and writes clearly and effectively
- Listens to others, correctly interprets messages from others and responds appropriately
- Asks questions to clarify, and exhibits interest in having two-way communication
- Tailors language, tone, style and format to match the audience
- Demonstrates openness in sharing information and keeping people informed
- Works collaboratively with colleagues to achieve organizational goals
- Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
- Places team agenda before personal agenda
- Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
- Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
- Considers all those to whom services are provided to be 'clients ' and seeks to see things from clients' point of view
- Establishes and maintains productive partnerships with clients by gaining their trust and respect
- Identifies clients' needs and matches them to appropriate solutions
- Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
- Keeps clients informed of progress or setbacks in projects
- Meets timeline for delivery of products or services to client
To qualify for an internship with the United Nations Internship Programme, the following conditions must be met
Applicants must meet one of the following requirements
- be enrolled in a graduate school programme (second university degree or equivalent, or higher);
- be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or
- have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation;
- Be computer literate in standard software applications;
- Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
- Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
- Applicants are not required to have professional work experience for participation in the programme.
- English and French are the working languages of the United Nations Secretariat.
- Fluenc in English (both oral and written) is required for the Internship programme.
- Knowledge of another UN language is an asset.
- Potential candidates will be contacted by hiring manager directly for further consideration.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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