HR Associate, Copenhagen, Closing date: Sunday, 22 March 2015

Closing date: Sunday, 22 March 2015

Vacancy code: VA/2015/B0005/7080

Position title: HR Associate

Department/office: CSPG, Integrated Practice Advice and Support

Duty station: Copenhagen, Denmark

Contract type: Local ICA Support

Contract level LICA-7

Duration: 1 year

Application period: 16-Mar-2015 to 23-Mar-2015

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Background Information - UNOPS

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity.

Working in some of the world's most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations.

We employ more than 6,000 personnel and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of offices, we oversee activities in more than 80 countries.

Background IPAS

Based in Copenhagen, Denmark, the UNOPS Integrated Practice Advice and Support (IPAS) unit provides transactional support services and strategic project implementation advice to field offices under the Asia,

Europe and Middle East Regional Office (AEMO) and the Global Partner Services Office (GPSO).

IPAS provides support in the procurement, legal, finance and human resources practice areas. By collecting and analysing information on interactions with field offices, IPAS creates training plans and makes recommendations for more efficient project implementation processes.

Functional Responsibilities

Under the guidance and supervision of the IPAS HR Specialist and HR Advisor, the HR Associate provides support to HR services to field offices and headquarters, ensuring high quality of work, accurate, timely and properly recorded/documented service delivery. The HR Associate displays a client-oriented attitude while ensuring consistence with rules and regulations, and consistence in service delivery.

The HR Associate performs the following key functions: 1. Provides efficient lead support to recruitment and selection processes:

Acts as primary focal point for liaising with and undertaking recruitment processes for staff members, local and international Consultants for the relevant clients in the regional offices/ UNOPS HQ units (including drafting Vacancy Announcements, conducting written tests, providing longlist/shortlist input, participation in interview panels, minute-taking, conducting reference checks, etc.);
Reviews incoming requests and all relevant documentation relating to recruitment, contract extensions, transfers, exchanges or loans, and separation of staff or individual contractors, initiating required personnel actions in respect thereof and liaising with hiring managers for the appropriate instructions to hire/extend/separate personnel.
Use of tracking tools to monitor recruitment status and other indicators for management and recruitment purposes, such as GPRS, the Logging System, etc, and monitoring and tracking of status of requests, initiating follow-up actions to ensure submissions of selection processes for review are timely, accurate and contain complete documentation.
Provides and adapts interpretations to recruitment policies and practices
Focal point for background check requests, and acting as primary focal point for liaising with PCPG and IAIG in this regards.

2. Provides efficient lead support to the administration of contracts, benefits and entitlements:

Leads provision of transactional support ensuring timely, consistent and equitable provision of services.
Pre-clears submissions of cases for Committee/Board reviews
Provide research of precedents and analysis of merits of specific requests and presentation of recommendations/solutions to supervisor.
Facilitate the briefing of personnel on the conditions of service related to contracts and/or appointments/transfers.
Collection, verification and follow-up on required documentation related to allowances, appointments and contracts.
Perform the task of Local Payroll Administrator for relevant clients under the HR Associate portfolio.
Maintenance of online filing system to ensure timely retrieval of information as required.
Review of recruitment requests and preparation of submissions in the contract administration system; management of contracts, and associated submissions to HQCPC, LCPC and ASP/ASB accordingly;
Review individual contractor qualifications and experience and Terms of Reference to determine daily remuneration to be paid in accordance with the established fee setting methodologies, ensuring compliance with UNESCO educational recognition and verification of documentation and identity; Creation of vendor profiles and purchase orders in the ERP system as needed.
Participates in implementation of HR projects with the aim on improving HR processes

3. Contributes to Product/Process-Efficiency Improvement:

Provide suggestions for the enhancements of practice policy developments;
Provide input on product designs and implementation;
Support process efficiency initiatives;
Provide input to the development and maintenance of corporate systems and tools.
Help team members with logging requests for statistical purposes.

4. Supervision/Other

The HR Associate will lead and supervise colleagues from the IPAS HR support team, through provision of appropriate training, mentoring and guidance, as well as relevant performance evaluation as per UNOPS performance review requirements.
Serves as a focal point in IPAS HR for IAIG requests.

Competencies

In addition to UN/UNOPS core values/competencies, ability to apply experience and skills to ensure delivery of services response to clients.
Build strong relationships with partners and clients using inter-personal skills to network effectively.
Resourceful and diligent with ability to interpret, analyze and resolve problems.
Communicates clearly and convincingly – demonstrates strong oral and written communications skills
Focuses on impact and results for the client – promotes and lives by an ethic of client service, seeking to produce significant and positive impact
Strong attention to detail
Willingness to embrace additional responsibility within teams.

Education/Experience/Language requirements

Education

Secondary education is required.
Bachelor degree desirable.

Experience

At least 7 years (or 3 years with a Bachelor) of progressively responsible experience in operations support, out of which a minimum of 3 years experience in a human resources area.
UN experience or experience from other international organizations or NGOs is desirable.
Knowledge of UNOPS/UNDP/UN regulations, rules, policies, procedure and practices is desirable;
Knowledge of ERP systems, specifically Agresso or PeopleSoft will be an added advantage.

Language requirements

Fluency in English is essential;
Fluency in French, Arabic or Spanish would be a distinct asset.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement

Contract level: L-ICA 7

Contract duration: 1 year, renewable subject to satisfactory performance and funding availability

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

Please note that the closing date is midnight Copenhagen time (CET)
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

Recruitment/internship in UNOPS is contingent on the results of such checks.

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