Operations Officer/Admin Officer, Yangon,Closing date: Thursday, 26 March 2015--->>

Closing date: Thursday, 26 March 2015

Vacancy code: VA/2015/B5506/6971

Position title: Operations Officer/Admin Officer

Level: ICS-9

Department/office: AEMO, MMOH, Myanmar

Duty station: Yangon, Myanmar

Contract type: Temporary Appointment

Contract level: TA - NOB

Duration: Until 31 Dec 2015

Application period: 17-Mar-2015 to 27-Mar-2015

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Background Information - UNOPS

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity.

Working in some of the world's most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations.

We employ more than 6,000 personnel and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of offices, we oversee activities in more than 80 countries.

Background Information - Myanmar

UNOPS Myanmar is under the UNOPS Asia, Europe and Middle East Regional Office and was established to support, develop and oversee UNOPS' portfolio of programmes and projects in Myanmar which focus on health programmes and livelihoods and rural development. UNOPS Myanmar ensures that synergies between programmes and projects are effectively developed.

The UNOPS Myanmar portfolio currently includes fund management of the multi-donor Three Millennium Development Goals Fund (3MDG) and the Livelihoods and Food Security Trust Fund (LIFT). In addition, UNOPS is the Principal Recipient of The Global Fund to Fight AIDS, Tuberculosis and Malaria grants to Myanmar (PR-GFATM), as well as the Regional Artemisinin Resistance Containment Initiative (RAI). UNOPS is also expanding its infrastructure and procurement services in Myanmar, including advisory services in these areas.

UNOPS Myanmar plays a critical role in ensuring quality services to UNOPS' partners that meet stringent requirements of speed, efficiency and cost effectiveness. It is also responsible for liaison with Government counterparts, Donors, NGOs and UN Agencies.

Background Information - Job-specific

Under the guidance and direct supervision of the Sr. Political Affairs Officer, Operations Officer/ Admin Officer is responsible for management of the Good Office's administrative team and effective delivery of administrative support services. He/she analyzes and interprets the administrative rules and regulations and provides solutions to complex issues related to administration.

The Operations Officer/ Admin Officer works in close collaboration with the UNOPS support service teams in Myanmar and Department of Political Affairs (DPA) in NY, UN agencies and Government officials to successfully deliver administrative services.

Functional Responsibilities

Under the direct supervision of the Senior Political Affairs Officer (SPAO), the Operations Officer/ Admin Officer supervises and leads the support staff within DPA, Yangon. S/he provides smooth operation of administrative services in terms of quality and accuracy of work completed. In order to provide overall management of administrative services, ensuring high quality of work, data accuracy and timely and properly recorded/documented service delivery, the Operations Officer/ Admin Officer promotes a client, quality and results-oriented approach. S/he will be responsible for performing the following duties:

Provide comprehensive administrative management for day-to-day office operation;
Provide overall administrative support to immediate supervisor, the Senior Political Affairs Officer;
Lead support staff; assess and monitor office work flow and prioritize operational tasks;
Perform a broad range of specialized activities aimed at effective and efficient functioning of the Secretary-General's Good Office, including data/schedule management, maintenance of protocol, information flow;
Advise on local politics and keep up-to-date on local media and report to Senior Political Affairs Officer;
Provide substantive research and analytical support;
Translate sensitive documents from Myanmar to English language and act as a translator when required;
Take full responsibility in managing mission's schedules and representation, both logistics and substantive aspects;
Supervise and guide support staff on travel and logistic arrangements for SPAO and visiting missions;
Conduct necessary preparation work prior to missions, prepare itineraries and background materials;
Collaborate and coordinate with key Government institutions, donors, INGOs and various interlocutors;
Prepare and coordinate asset disposition cases during operational closure;
Coordinate recruitment needs and process with UNOPS/HR Unit;
Assess staff competency and train admin support staff in protocol and admin procedures, processes and practices, ensure adherence to rules and regulations;
Monitor budget and account expenditures and administer administrative policies;
Certify administrative data, forms, expenses and records;
Provide inputs to the preparation of administrative team results-oriented work plans;
Prepare reports, charts, graphs and tables compliance with UNOPS format and style;
Support with protocol matters, registration of staff, coordination with local authority on space and other administrative matters.
Coordinate and manage shipments and customs clearance, transportation services and insurance, space management, procurement of supplies;
Organize workshops, conferences and administrative surveys for organization of common services;
Oversee office maintenance;
Perform other duties as assigned.

Education/Experience/Language requirements

Education

Master's Degree in Business Administration/ Public Administration/ Management/ Social Science/Project Management, International Relations, Political Science or related field is required. Additional 2 years with a Bachelor's Degree in combination with required qualifying experience may be accepted in lieu of the master's degree.
Certification in Administration is desirable

Experience

Minimum 2 years of relevant experience in administration management in the national or international level is required.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required
Experience in handling of web-based management systems would be grate asset
Experience in a similar position within a large international organization would be an asset.
Knowledge of UN rules and regulations is an advantage.

Language Requirements

Fluency in both English and Myanmar Language (both oral and written) is required.

Competencies

UNOPS Core Values/Competencies

Integrity
Professionalism
Respect for diversity
Creativity and innovation
Commitment to continuous learning
Accountability
Planning and organization skills
Results orientation
Strong oral and written communication skills
Teamwork skills
Client orientation
Technological awareness

Functional Competencies

Knowledge Management and Learning

Promotes a knowledge sharing and learning culture in the office
Ability to advocate and provide policy advice
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

Ability to lead strategic planning, results-based management and reporting
Ability to lead business processes in administration in accordance with relevant UNOPS rules and regulations.
Ability to work at a consistently high level of accuracy
Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change

Management and Leadership

Focuses on impact and result for the client and responds positively to feedback
Leads teams effectively and shows conflict resolution skills
Consistently approaches work with energy and a positive, constructive attitude
Builds strong relationships with clients and external actors
Remains calm, in control and good humored even under pressure
Demonstrates openness to change and ability to manage complexities

Additional Considerations

Please note that the closing date is midnight Copenhagen time (CET)
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration

Contract type: NOB

Contract level: NOB

Contract duration: Temporary Appointment

For more details about United Nations staff contracts, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx

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