Intern - Administration, New York

Closing date: Thursday, 30 April 2015

Posting Title: INTERN - ADMINISTRATION, I
Job Code Title: INTERN - ADMINISTRATION
Department/ Office: Office of Human Resources Management
Duty Station: NEW YORK
Posting Period: 15 April 2015-30 April 2015
Job Opening number: 15-ADM-DM OHRM-42565-P-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, Article 8). The United Nations Secretariat is a non-smoking environment.
Organizational Setting and Reporting

• The internship in the Emergency Preparedness and Support Team within the Office of Human Resources Management of the Department of Management is for three months, with possibility of extension, pending the Section's needs.
• The internship is UNPAID and full-time.
• Interns work five days per week (35 hours) under the supervision of a staff member in the Section to which they are assigned.

Responsibilities

• Work with the Team in updating and managing social media accounts and EPST Website.
• Logistical and Administrative Support for Training Programs: coordinate with various offices on preparing for training programs.
• Assist with the development of on-line programmes.
• Research and develop materials for training programmes and social media.
• Assist with creation of PowerPoint presentations and other marketing materials for outreach.
• Work with the team to plan and execute events, and undertake other tasks in support of the EPST outputs and priorities.

Competencies
Communication:

• Speaks and writes clearly and effectively
• Listens to others, correctly interprets messages from others and responds appropriately
• Asks questions to clarify, and exhibits interest in having two-way communication
• Tailors language, tone, style and format to match the audience
• Demonstrates openness in sharing information and keeping people informed. Teamwork:
• Works collaboratively with colleagues to achieve organizational goals
• Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
• Places team agenda before personal agenda
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Client Orientation:
• Considers all those to whom services are provided to be 'clients ' and seeks to see things from clients' point of view
• Establishes and maintains productive partnerships with clients by gaining their trust and respect
• Identifies clients' needs and matches them to appropriate solutions
• Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
• Keeps clients informed of progress or setbacks in projects
• Meets timeline for delivery of products or services to client.

Education
Applicants must: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); or
(b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or
(c) have graduated with a university degree (as defined in (a) or (b) above) and, if selected, must commence the internship within a one year period of graduation.
Applicants must be computer literate in standard office software applications; have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideas of the Charter; and have demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Work Experience
Applicants are not required to have professional work experience for participation in the programme.
Languages
Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage
Assessment Method
Potential candidates will be contacted by the hiring manager directly for further consideration.
United Nations Considerations
Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.
Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' on the upper right side of the browser on Inspira.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.