Associate Human Resources Officer, New York

• Organization: DFS - Department of Field Support
• Country: United States
• City: New York, USA
• Office: DFS New York
• Grade: P-2

Closing date: Sunday, 19 July 2015

Posting Title: Associate Human Resources Officer, P2
Job Code Title: ASSOCIATE HUMAN RESOURCES OFFICER
Department/ Office: Department of Field Support

Duty Station: NEW YORK
Posting Period: 20 May 2015-19 July 2015
Job Opening number: 15-HRE-DFS-42648-R-NEW YORK (R)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance
with established rules and procedures.
This post is financed by the Peacekeeping Support Account for a finite period of at least one year. Extension of appointment will be subject to budgetary approval.
Applicants from troop- and police-contributing countries who are found most suitable and recommended for selection will be given due consideration for positions in a peacekeeping operation or Headquarters support account funded positions in the Department of Peacekeeping Operations and the Department of Field Support, taking into account their contribution to United Nations peacekeeping, in accordance with General Assembly resolutions 66/265 and 67/287.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
Organizational Setting and Reporting
This position is located in the Field Personnel Operations Service, Field Personnel Division, Department of Field Support. The Associate Human Resources Officer will report to the Chief, Integrated Regional Section, under the overall supervision of the Chief, Field Personnel Operations Service in the Field Personnel Division
Responsibilities
Under the direct supervision of the Chief, Integrated Regional Section, the incumbent is responsible for
General

• Provides advice and support to managers and staff on human resources related matters.
• Keeps abreast of developments in various areas of human resources.
• Prepares special reports and participates and/or leads special human resources projects.
• Supervises and monitors the work of the Human Resources Assistants in carrying out all human resources administrative functions.

Recruitment and placement

• Provides support to field operations for the effective selection of the best suited candidates to meet operational needs.
• As the Officer responsible for assigned missions, assists in the planning and management of staffing in these missions.
• Monitors adherence to human resources policies and procedures in field operations.
• Liaises with the Recruitment and Outreach Unit (ROU) on preparation of Position Specific Job Openings (PSJOs).
• Assesses mission recommendations on extensions of appointment/assignment, and making recommendations when non-renewal or tarnation of appointment has been recommended by the mission.

Administration of entitlements

• Provides advice on interpretation and application of policies, regulations and rules.
• Reviews and provides advice on exceptions to policies, regulations and rules.
• Administers and provides advice on salary and related benefits and travel entitlements.
• Determines and recommends benefits and entitlements for staff on the basis of contractual status. Reviews policies and procedures and recommends changes as required.
• Reviews and recommends level of remuneration for consultants.

Other duties

• Prepares classification analysis of jobs in Professional and General Service and related categories.
• Provides guidance to programme managers on the application of classification policies and procedures and by undertaking whole office review.
• Examines complicated cases and carries out thorough research and fact-finding, consulting with the Office of Human Resources Management and other Departments as needed, and formulates submissions and recommendations as required.
• Assists in preparing policy papers, position papers and briefing notes on human resources issues.

Competencies
Professionalism

• Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting.
• Ability to identify issues, formulate opinions, make conclusions and recommendations.
• Shows pride in work and in achievements;
• demonstrates professional competence and mastery of subject matter;
• is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges;
• remains calm in stressful situations.
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning& Organizing

• Develops clear goals that are consistent with agreed strategies;
• identifies priority activities and assignments;
• adjusts priorities as required;
• allocates appropriate amount of time and resources for completing work;
• foresees risks and allows for contingencies when planning;
• monitors and adjusts plans and actions as necessary;
• uses time efficiently.

Client Orientation

• Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view;
• establishes and maintains productive partnerships with clients by gaining their trust and respect;
• identifies clients' needs and matches them to appropriate solutions;
• monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems;
• keeps clients informed of progress or setbacks in projects;
• meets timeline for delivery of products or services to client.

Education

• An advanced university degree (Master's degree or equivalent) in human resources, administration, social science, education, or related area.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• A first-level university degree and no experience will be accepted for candidates who have passed the Young Professionals Programme Examination/United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).

Work Experience

• A minimum of two years of progressively responsible experience in human resources management, administration or related area.
• Experience with ERP systems or similar HR administration computer applications is desirable.
• No experience is required for candidates who have passed the Young Professionals Programme Examination/United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).

Languages

• English and French are the working languages of the UN Secretariat.
• For this position English is required; knowledge of French is desirable.
• Knowledge of another UN official language is an advantage.

Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.