Senior Audit Assistant, New York

• Organization: OIOS - Office of Internal Oversight Services
• Country: United States
• City: New York, USA
• Office: OIOS New York
• Grade: G-7

Closing date: Friday, 19 June 2015

Posting Title: Senior Audit Assistant, G7
Job Code Title: SENIOR AUDIT ASSISTANT
Department/ Office: Office of Internal Oversight Services
Duty Station: NEW YORK
Posting Period: 20 May 2015-19 June 2015
Job Opening number: 15-AUD-OIOS-43125-R-NEW YORK (R)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station.
Passing the Administrative Assessment Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY or the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.
Staff members are subject to the authority of the Secretary-General
and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Organizational Setting and Reporting
This position is located in the Internal Audit Division, Office of Internal Oversight Services (IAD/OIOS) in New York. The incumbent at this level works as a member of an audit team and usually reports to an Auditor-in-Charge and to the Section Chief.
Responsibilities
Within delegated authority, the Senior Audit Assistant is responsible for the following duties

• Examines detailed financial and/or processing documents to ensure conformity with established rules and regulations. Computes, calculates, verifies, tabulates and analyses data.
• Compiles a variety of pre-audit information for both financial and operational audits of specified operations and/or transactions.
• Undertakes audit interviews with supervisory and line personnel working within various operations in order to establish procedures and practices. Clarifies records and systems and observes work in progress.
• Documents all observations regarding operations and transactions audited, highlighting any weaknesses/discrepancies. Makes recommendations for resolution of identified problems.
• Prepares Record of Control Weaknesses (RCWs) and submits to Auditor-in-Charge for review and incorporation into audit report.
• Identifies appropriate accounting and control procedures, e.g., development of new/additional ledgers, improvement in control of cash receipt and recording procedures, establishment of controls for imprest account levels, follow-up on overdue accounts, etc.
• Ensures completeness of audit working papers, which document the various phases of each audit assignment and supports individual findings and recommendations, utilizing the Division's electronic working paper application.
• Participates in the discussions at the Entry and Exit Conferences and documents the minutes as required.
• Performs other duties as may be required, such as participating in/or drafting the audit programme, monitoring the coding and implementation of audit recommendations, maintaining the client profile database, and administrative tasks as assigned.
• Travels as part of an audit team to carry out field audit assignments in a Regional Commission, peacekeeping mission or technical cooperation projects in various countries.

Competencies
Professionalism

• Ability to conduct research and retrieve materials from various sources.
• Ability to maintain accurate records, process a wide variety of data.
• Ability to identify and resolve data discrepancies;
• good analytical and problem-solving skills.
• Knowledge of the United Nations financial rules and regulations, including ability to apply relevant procedures in the audit area.
• Shows pride in work and in achievements;
• demonstrates professional competence and mastery of subject matter;
• is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns;
• shows persistence when faced with difficult problems or challenges;
• remains calm in stressful situations.
• Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork

• Works collaboratively with colleagues to achieve organizational goals;
• solicits input by genuinely valuing others' ideas and expertise;
• is willing to learn from others;
• places team agenda before personal agenda;
• supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
• shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation

• Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view;
• establishes and maintains productive partnerships with clients by gaining their trust and respect;
• identifies clients' needs and matches them to appropriate solutions;
• monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems;
• keeps clients informed of progress or setbacks in projects;
• meets timeline for delivery of products or services to client.

Education

• High school diploma or equivalent.

Work Experience

• A minimum of 10 years of experience in accounting, finance, administrative services or related area.
• Experience with specialised audit software is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat.
• For the post advertised, fluency in English is required.
• Knowledge of another official United Nations language is an advantage.

Assessment Method

• Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.