Editorial Assistant, New York, Closing date: Sunday, 21 June 2015

• Organization: DPKO - Department of Peacekeeping Operations
• Country: United States
• City: New York, USA
• Office: DPKO New York
• Grade: G-5

Posting Title: EDITORIAL ASSISTANT, G5
Job Code Title: EDITORIAL ASSISTANT
Department/ Office: Department of Peacekeeping Operations
Duty Station: NEW YORK
Posting Period: 22 May 2015-21 June 2015
Job Opening number: 15-LAN-DPKO-43212-R-NEW YORK(G)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station.

Passing the Administrative Assessment Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY or the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.
Organizational Setting and Reporting
This position is located in the DPKO-DFS Correspondence Team, Office of the Chief of Staff, DPKO/DFS.
Responsibilities
Within delegated authority, and under the direct supervision of the DPKO-DFS Correspondence team leader, the Editorial Assistant will be responsible for the following duties:

• Assists in screening documents submitted for editing for the signature of the USG/DPKO and USG/DFS in order to ensure compliance with submission standards and regulations;
• Registers incoming and outgoing texts in the DPKO/DFS electronic document-tracking system (Comet2); informs senior Assistants of technical problems concerning submission and registration and assists in resolving them.
• Assists senior Assistants in tasking incoming documents to departmental Offices and Divisions and tracking subsequent workflow; keeps all concerned informed of changes in processing schedules.
• Provides reference assistance to departmental staff, contacting other UN offices and permanent missions as necessary.
• Responds to queries from departmental Offices and Divisions concerning documents submitted for processing; refers queries to the appropriate parties as necessary.
• Compiles statistics on the processing and workflow of the incoming and outgoing correspondence;
• Ensures that all staff in the Correspondence Team, including temporary staff, have basic computer equipment, software, and telephone and e-mail services; takes charge of all arrangements connected with this task.
• Provides basic computer technical support to all staff in the Correspondence Team; performs basic trouble-shooting functions in a timely manner; maintains contact with DFS Information and Communications Technology Division (ICTD) and reports problems to the DFS Call Centre when required.
• Performs general office support functions for the Correspondence Team, using IMIS to requisition supplies and maintains attendance records.
• Carries out other tasks requested by the team leader; covers other General Service staff functions, including those of the team leader when the staff members are absent on annual or sick leave.

Competencies
Professionalism: Knowledge of UN documentation, the document processing chain and relevant operational and administrative procedures. Knowledge of UN editorial policies and practices. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Client Orientation: Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent.
Work Experience
A minimum of five years of experience in office support functions and in screening and registering, editing and proofreading documentation submitted for processing. Experience in providing reference or technical support to departmental staff is desirable. Experience working in a high-level front office is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French is highly desirable and knowledge of another official United Nations language is an advantage.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.