Project Management Advisor, Washington

• Organization: PAHO - Pan American Health Organization
• Country: United States
• City: Washington
• Office: PAHO Washington
• Grade: P-4

Closing date: Friday, 10 July 2015

Vacancy Notice No: PAHO/15/FT307
Title: Project Management Advisor
Grade: P4
Contract type: Fixed-term Appointment
Duration of contract: Two years, first year probationary period. POST OF LIMITED DURATION
Date: 12 June 2015

Application Deadline: 10 July 2015
Duty Station: Washington, D.C., United States of America
Organization unit: AM Americas (AM)
Office of the Assistant Director (AD)
OBJECTIVES OF THE PROGRAMME : The Office of the Assistant Director (AD) supports the PAHO Director with fulfillment of the Organization's mission, as well as the achievement of the PAHO Strategic Plan. The Office also provides leadership and good governance for public health in the Americas and in the other regions of World Health Organization (WHO). The Office of the Assistant Director is comprised by five Departments, one Special Program and one Office: Communicable Diseases and Health Analysis (CHA), Noncommunicable Diseases and Mental Health (NMH), Health Systems and Services (HSS), Family, Gender and Life Course (FGL), the Special Program for Sustainable Development and Health Equity (SDE) and the Office of Knowledge Management, Bioethics and Research (KBR).
Description of duties
Under the direct supervision of the Assistant Director, the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

• Provide strategic and technical advice for the implementation of the Canada Department of Foreign Affairs, Trade and Development (DFATD) Umbrella Grant; manage the financial resources assigned to the project for the effective execution of the Project Implementation Plan, including the development, day-to-day operation, monitoring and evaluation of work plans;
• Monitor the adequate implementation of the components of the Project; facilitate technical analysis of progress, identify obstacles and propose changes in the interventions, if required, to meet agreed upon results; approve, monitor and evaluate work plans and budgets, and conduct financial management to ensure proper use of grant funds to achieve results agreed upon as per defined indicators;
• Act as principal liaison with DFATD and the Office of the Assistant Director's Office, and manage activities as per the Subsidiary Arrangement. This involves responding to requests made by DFATD and keeping DFATD informed on the progress, challenges, successes and financial implementation of the Project;
• Provide technical and managerial support to all the components of the Project; conduct and participate in site visits, both for detailed planning of activities and tasks, and to monitor and supervise the implementation of the Project as a whole, in coordination with the PAHO/WHO Country Representative offices (PWR) and orientation of the Assistant Director;
• Collaborate in planning, execution, monitoring and coordination of Headquarters and country based activities, which involve many different partners and subject areas at the local, national and international level, in close coordination with PWR Offices, Focal points in countries and Regional and Subregional Advisors;
• Develop adequate planning tools and monitoring and evaluation instruments to facilitate programming and reporting on progress and conducting evaluations of the Project components;
• Oversee the inter-programmatic planning and monitoring of the Project and the incorporation of cross cutting components (gender, cultural diversity and human rights) in its programming;
• Coordinate the preparation of monitoring and progress reports in accordance with Project agreement, both financial and technical, to be submitted to the donor;
• Monitor the timely execution of Project funds in collaboration with country and Headquarters entities involved in the Project;
• Advise and collaborate with the Headquarters entities and Country Office in the preparation of annual work plans, semi-annual progress plans and periodic evaluations for the Project;
• Coordinate the development of the communication strategy for the DFATD Project;
• Perform other related duties, as assigned.

Regional Office of the World Health Organization 525 Twenty-third Street, N.W. Washington, D.C. 20037 (202) Tel: 974-3000, Fax: 974-3663

REQUIRED QUALIFICATIONS
Education
Essential

• A university degree in a health or social science and a master's degree in public health, epidemiology or health services administration from a recognized university.

Desirable

• Training in financial management would be an asset.

Skills
Intra-institutional Action

• Leads team efforts toward full understanding of the policies the organization must operate within as well as the Standard of Conduct for the International Civil Service.
• Leads employees and co-workers toward operating in a fair, consistent and equitable manner, and displays such behavior by example.
• Behaves consistently in accordance with the Code of Ethics of the Organization.

Information Management

• Processes and analyzes the data objectively, presenting it clearly and equitably.
• Leads the effort to acquire relevant and selected information that facilitates the achievement of organizational results.
• Evaluates/leads the evaluation of information systems on the basis of its advantages/disadvantages for processing information relevant to the area of work.

Teamwork

• Embraces and leads consensual decision-making, that is, leading the fulfillment of team decisions, even when they may not fully coincide with one's own opinions or proposals.
• Knows how to manage difficult team situations and promotes consensus building.
• Takes responsibility for the team's successes and failures.

Analysis, Synthesis, and Forecasting

• After analyzing situations on the basis of the available evidence and knowledge, leads one's area of responsibility toward individual and collective actions.
• Encourages the importance of continual analysis.
• Verifies and promotes that action is taken in situations that will require future intervention, based on ongoing analysis.
• Leads others in decisions needed to implement required actions.
• Is capable of anticipating the implications of analyzed situations between one and two years ahead.

Knowledge Management

• Supports and develops networked and community working.
• Identifies, develops and nurtures networks and communities.
• Identifies and builds on working networks that enable knowledge and information flow.
• Designs and implements knowledge and information services.
• Enables utilization of knowledge and information sources.
• Delivers relevant knowledge and information in most appropriate form.
• Participates in and learns from networked and community approaches.

Thinking, planning and the strategic management of technical cooperation interventions

• Selects priority ideas for executing the interventions after anticipating their potential problems and solutions.
• Participates in the preparation of strategic plans, providing input about their impact, quality, critical points, and risks.

Evaluation of technical cooperation interventions

• Evaluates criteria for the interventions at the process, management, and outcome level, in addition to technical cooperation evaluation plans, in keeping with the PAHO's strategic direction.

Resource mobilization

• Works in an objective manner to obtain and apportion resources (financial and non-financial) according to need.
• Supports and advises technical areas to enable best use of resources are aligned with the mission and vision of the Organization.
• Is able to work in a multicultural environment.
• Is flexible and has the ability to work well under pressure.
• Is able to give feedback to partners within and outside the organization about the use of the resources and the results acquired.

Technical Expertise

• Expert knowledge and skills in public health administration, project planning and results based management, including resource mobilization and grant and financial management;
• Analytical to develop and propose practical solutions in the planning, monitoring, evaluation and general management of extra-budgetary funded projects;
• Strong analytical skills and ability to analyze and synthesize information from multiple sources;
• Knowledge and understanding of the work of multilateral and bilateral cooperation (health) agencies, and in the field of international public health with experience in family and community health, communicable diseases, health services, gender and cultural diversity including the collection, analysis and dissemination of information;
• Excellent knowledge and expertise in project design, monitoring and evaluation;
• Strong interpersonal skills, diplomacy and tact to effectively communicate with senior level officials, multiple stakeholders and professionals from diverse cultural and professional backgrounds;
• Strong professional oral and writing skills including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.

IT Skills

• Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook.
• Other IT skills and knowledge of other software programs such as Visio and Project would be an asset.

Experience

• Nine years of combined national and international experience in public health project and program development, monitoring and evaluation, and the design, review, implementation and evaluation of large scale health projects.

Languages

• Very good knowledge of English or Spanish with working knowledge of the other language.
• Knowledge of French and/or Portuguese would be an asset.

Additional Information: FOR INTERNATIONAL RECRUITED POSITIONS: PAHO OFFERS AN ATTRACTIVE COMPENSATION PACKAGE INCLUDING AN ANNUAL NET SALARY (SUBJECT TO MANDATORY DEDUCTIONS FOR PENSION CONTRIBUTIONS AND HEALTH INSURANCE), DEPENDENCY BENEFITS, PENSION PLAN, HEALTH INSURANCE SCHEME, AND 30 DAYS ANNUAL LEAVE. BENEFITS FOR INTERNATIONALLY RECRUITED STAFF MAY INCLUDE TRAVEL AND REMOVAL EXPENSES ON APPOINTMENT AND SEPARATION, ASSIGNMENT GRANT, RENTAL SUBSIDY, AND HOME LEAVE.
ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM TO BE CONSIDERED FOR THIS POST.
CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.
Annual salary: (Net of tax)
US$68,294 at single rate
US$73,338 with primary dependants
Post Adjustment: 48.8 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.
This vacancy notice may be used to fill other similar positions at the same grade level.
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All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.
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