Transport Officer, Juba, Closing date: Sunday, 21 June 2015

• Organization: UNMISS - United Nations Mission in South Sudan
• Country: South Sudan
• City: Juba
• Office: UNMISS HQ Juba

Posting Title: TRANSPORT OFFICER, FS6
Job Code Title: TRANSPORT OFFICER
Department/ Office: United Nations Mission in the Republic of South Sudan
Duty Station: JUBA
Posting Period: 6 June 2015-21 June 2015
Job Opening number: 15-LOG-UNMISS-43558-F-JUBA (M)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
This 'Recruit from Roster' job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
Organizational Setting and Reporting

This position is located within the United Nations Mission in the Republic of South Sudan (UNMISS). The Transport Officer will be based in Juba. The Transport Officer reports to the Chief of Section, Transport.
Responsibilities

United Nations Mission in the Republic of South Sudan (UNMISS)

General duties

• Reviews and monitors budget proposals for the Mission surface transport operations.
• Supervises the preparation of operational plans, performance reports, and responses to internal and external audit observations.
• Develops and implements procedures for assessing surface transport related operational and budget requirements.
• Acts as a Certifying Officer for the surface transport budget with overall responsibility for the efficient use and accurate accounting of all resources controlled and all expenditures made by the Transport Unit.
• Ensures that the relevant accounting and audit requirements are followed in all activities of the Transport Unit.
• Determines technical specifications for goods and services.
• Reviews responses to bids and conducts technical evaluations to ensure that vendor's proposals meet technical requirements.
• Coordinates requisition process with purchasing authorities to ensure that bidding and approval meet required timetable.
• Ensures that quality control procedures are implemented for all work processes.
• Participates in various Mission administrative bodies such as the Local Committee on Contracts, the Vehicle Establishment Committee, the Tenders Committee, the Local Property Survey Board and also Boards of Inquiry.
• Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for transport.
• Acts as a Line Manager to the personnel in the Sector. Evaluates employee performance, the allocation and rotation of appropriate work assignments.

Transport Warehouse duties

• Supervises the Transport Warehouse in accordance with the UN regulations and rules and applicable transport standard operating procedures.
• Ensures sufficient stock of light and heavy vehicle spare parts and issues required items to workshop mechanics and motor transport officers.
• Conducts regular inventory checks of the Transport Warehouse stocks.
• Maintains warehouse records, prepares financial and budget summaries, writes reports and submits them to a Chief Transport Officer in accordance with the established procedures and deadlines.
• Determines generic technical specifications, estimates quantity (number of units), drafts proposals for requisitions for spare parts, tools and equipment in accordance with the UN procurement procedures.
• Coordinates the planning and implementation of projects within Transport Warehouse and facilitates training of staff.
• Ensures the constant availability of vehicles for temporary assignment in support of one-off and emergency tasks as directed by a Chief Transport Officer.
• Performs other related duties as required.

Competencies
Professionalism

• Ability to analyze the strategic elements of vehicular support to clients; ability to analyze benchmarks related to Key Performance Indicators;
• familiarity with rules and regulations related to UN Owned Equipment (UNOE); awareness of the procedures related to Fleet Maintenance.
• Shows pride in work and in achievements;
• Demonstrates professional competence and mastery of subject matter;
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• Is motivated by professional rather than personal concerns;
• Shows persistence when faced with difficult problems or challenges;
• remains calm in stressful situations;
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing

• Develops clear goals that are consistent with agreed strategies;
• Identifies priority activities and assignments;
• Adjusts priorities as required;
• Allocates appropriate amount of time and resources for completing work;
• Foresees risks and allows for contingencies when planning;
• Monitors and adjusts plans and actions as necessary;
• Uses time efficiently.

Teamwork

• Works collaboratively with colleagues to achieve organizational goals;
• solicits input by genuinely valuing others' ideas and expertise;
• is willing to learn from others;
• places team agenda before personal agenda;
• supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
• shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

• High school diploma or equivalent is required.
• Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable.
• A valid driver's license is required.

Work Experience

• At least 10 years of progressively responsible experience in motor vehicle transport operations management or related area.
• The minimum years of relevant experience is reduced to 5 years for candidates who possess a first level University degree.
• Experience in international operations in a post conflict environment is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat.
• For the position advertised, fluency in oral and written English is required.

Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS