Human Resources Officer, New York, Closing date: Saturday, 1 August 2015

• Organization: OCHA - Office for the Coordination of Humanitarian Affairs
• Country: United States
• City: New York, USA
• Office: OCHA New York
• Grade: P-3

Posting Title: Human Resources Officer, P3
Job Code Title: HUMAN RESOURCES OFFICER
Department/ Office: Office for the Coordination of Humanitarian Affairs
Duty Station: NEW YORK
Posting Period: 2 June 2015-1 August 2015
Job Opening number: 15-HRE-OCHA-42691-R-NEW YORK (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Appointment to this position is limited to a finite period of one (1) year, due to the incumbent being on assignment on a different position. Further extension/s of appointment will be dependent upon the return of the incumbent who maintains a lien against this post. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Organizational Setting and Reporting
This
position is located in the Office of the Director (OD), Coordination and Response Division (CRD), Office for the Coordination of Humanitarian Affairs (OCHA). The incumbent will report to the Staffing Unit team leader.
Responsibilities
Within delegated authority, the Human Resources Officer will be responsible for the following duties
Recruitment and placement

• Identifies upcoming vacancies in coordination with Regional/Country Offices primarily, but not limited to, in French and Spanish speaking countries in the field, and in Coordination and Response Division in New York and in Geneva;
• Prepares inspira vacancy announcements or temporary job openings, reviews applications, and provides a short-list to those offices.
• Arranges and conducts interviews to select candidates.
• Reviews recommendation on the selection of candidate by client offices.
• Liaises closely with the Administrative Services Branch (ASB) in Geneva and New York in processing recommendations and requesting recruitment/reassignment and deployment;
• Contributes in taking stock of lessons learned and prepares notes/briefing papers for the Management and the staff;
• Monitors and evaluates recruitment and placement related activities of client offices, and recommends changes or corrections related to procedures to these offices.
• Supervises and monitors the work of the Human Resources Assistants in carrying out all human resources administrative transactions.

Field staffing

• Keeps abreast of staffing situation in countries of responsibilities and Coordination and Response Division and process contract extension and separation as needed.
• In conjunction with this, provides advice on mobility and career development to staff, particularly young professionals and staff in the General Service and related categories as appropriate;
• Follows up on performance appraisal documents and issues and provides advice as appropriate to staff and management.

Other duties

• Advises and counsels staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements.
• Prepares classification analysis of jobs in Professional and General Service and related categories.
• Provides guidance to programme managers on the application of classification policies and procedures and by undertaking whole office review.
• Assists in preparing policy papers, position papers and briefing notes on issues related to examinations and tests.
• Keeps abreast of developments in various areas of human resources such as, but not limited to, classification, roster management, INSPIRA and staff selection rules and regulations.
• Any other duties as required.

Competencies
PROFESSIONALISM

• Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting.
• Ability to identify issues, formulate opinions, make conclusions and recommendations.
• Shows pride in work and in achievements;
• demonstrates professional competence and mastery of subject matter;
• is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• is motivated by professional rather than personal concerns;
• shows persistence when faced with difficult problems or challenges;
• remains calm in stressful situations.
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Solid understanding of recruitment challenges for emergency operations especially in the field environment.

TEAMWORK

• Works collaboratively with colleagues to achieve organizational goals;
• solicits input by genuinely valuing others' ideas and expertise;
• is willing to learn from others; places team agenda before personal agenda;
• supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
• shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING AND ORGANIZING

• Develops clear goals that are consistent with agreed strategies;
• identifies priority activities and assignments;
• adjusts priorities as required;
• allocates appropriate amount of time and resources for completing work;
• foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary;
• uses time efficiently.

Education

• Advanced university degree (Master's degree or equivalent) in human resources management, business or public administration, social sciences, education or related area is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

• A minimum of five years of progressively responsible experience in human resources management, administration or related area is required.
• At least one year of experience in recruitment for field operations with the United Nations or a humanitarian international organization is required.
• Field experience with the United Nations or a humanitarian international organization is desirable.
• Experience with the implementation of talent management tools is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat.
• For the post advertised, fluency in English is required.
• Fluency in French is desirable. Fluency in Spanish is desirable.
• Knowledge of another UN official language is an advantage.

Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.