ADMINISTRATIVE CLERK - UNODC, Closing date: Friday, 27 February 2015

Closing date: Friday, 27 February 2015

ADMINISTRATIVE CLERK - UNODC

Location : Abu Dhabi, UNITED ARAB EMIRATES

Application Deadline : 27-Feb-15

Type of Contract : Service Contract

Post Level : SB-1

Languages Required : Arabic English

Background

Under the guidance and supervision of the Programme Coordinator, the Administrative Clerk provides support to administrative services ensuring high quality of work, ensures accurate, timely and properly recorded/documented service delivery. The Administrative Clerk promotes a client, quality and results-oriented approach.

The Administrative Clerk works in close collaboration with the Operations, Programme and projects staff in the Gulf Office to ensure consistent service delivery.

Duties and Responsibilities

Summary of Key Functions:

• Implementation of operational strategies
• Provision of administrative and logistical support
• Provision of support to office maintenance and assets management

1. Ensures implementation of operational strategies, focusing on achievement of the following results:

• Full compliance of administrative activities with UN/UNODC rules, regulations, policies and strategies.

2. Provides administrative and logistical support, focusing on achievement of the following results:

• Arrangement of travel and HOTEL RESERVATIONS, preparation of travel authorizations.
• Support to staff members and their dependents by processing requests for visas, identity cards and other documents in accordance with requirements of the United Nations and national government.
• Administrative support to organization of conferences, workshops, retreats.
• Preparation of routine correspondence, faxes, memoranda and reports in accordance with CO SOP.
• Extracting, inputting, copying and filing data from various sources.
• Maintenance of files
• Checking vehicle logs and preparation of the draft vehicle history reports and maintenance plans.

3. Provides support to office maintenance and assets management, focusing on achievement of the following results:

• Collection of information on assets management, maintenance of records and files on assets management.
• Maintenance of files and records relevant to office maintenance.

Competencies

Corporate Competencies:

• Demonstrates commitment to UNODC's mission, vision and values
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies

Knowledge Management and Learning

• Shares knowledge and experience
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to perform a variety of repetitive and routine tasks and duties related to arrangement of meetings, office and vehicle maintenance and general administration work.
• Ability to review data, identify and adjust discrepancies
• Ability to produce accurate and well documented records conforming to the required standard
• Ability to handle a large volume of work possibly under time constraints
• Good knowledge of administrative rules and regulations
• Strong IT skills

Leadership and Self-Management

• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored even under pressure

Required Skills and Experience

Education: Secondary education.

Experience: 1 to 2years of relevant administrative experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.

Language Requirements :Fluency in the UN and national language of the duty station.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

If you are experiencing difficulties with online job applications, please contact jobs.help@undp.org.

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